For years, Microsoft Great Plains, now known as Microsoft Dynamics GP, has been a go-to accounting and enterprise resource planning system. However, as technology advances and businesses grow, many companies are seeking more efficient alternatives. Upgrading to a modern system can improve financial management, enhance automation, and simplify accounting processes like reconciliation.

At Connect Business Solutions, LLC, we help businesses transition from outdated software to more advanced solutions that align with their financial needs. If you’re considering a replacement for Great Plains, it’s important to understand why businesses are making the switch and what alternatives are available.

Why Companies Are Replacing Great Plains

Limited Cloud Functionality

Great Plains was designed for on-premise use, requiring companies to maintain physical servers. With the rise of remote work and cloud-based applications, businesses need a system that offers web-based access and real-time updates without expensive IT maintenance.

High Operational Costs

Maintaining an outdated ERP system often comes with high costs, including software updates, security patches, and IT support. Cloud-based solutions reduce these expenses by offering automatic updates and secure data storage.

Lack of Automation and Integration

Newer accounting software includes features like automated invoicing, tax compliance, and bank reconciliation. Great Plains lacks these modern capabilities, making financial management more time-consuming. Additionally, integrating with third-party applications like payroll systems and e-commerce platforms can be difficult.

Scalability Challenges

As businesses expand, they need accounting systems that can grow with them. Many modern solutions offer built-in scalability, allowing companies to manage multiple locations, currencies, and complex financial structures without additional costs or technical adjustments.

Best Replacement Options for Great Plains

Microsoft Dynamics 365 Business Central

A natural upgrade for businesses familiar with Great Plains, Microsoft Dynamics 365 Business Central offers cloud-based financial management with improved automation and reporting features.

Key advantages:

• Seamless integration with Microsoft products like Excel and Outlook
• Cloud access for flexible remote work options
• Automated workflows to simplify billing, invoicing, and approvals

NetSuite by Oracle

For businesses looking for a powerful cloud-based ERP, NetSuite provides extensive financial management tools, real-time reporting, and advanced automation features.

Why it’s a strong option:

• Scalable solution for businesses of all sizes
• Multi-currency and multi-location support
• Customizable dashboards for real-time financial insights

QuickBooks Enterprise

A good choice for small and mid-sized businesses, QuickBooks Enterprise offers robust accounting and reporting features without the complexity of a full ERP system.

Notable features:

• User-friendly interface with minimal training required
• Built-in payroll, tax filing, and inventory management
• Affordable pricing with flexible plans

Sage Intacct

Designed for businesses that need advanced financial insights, Sage Intacct provides automation for key accounting functions like reconciliation, budgeting, and forecasting.

Benefits include:

• Cloud-based platform for real-time access
• Strong financial analytics and customizable reports
• AI-driven automation for improved efficiency

Steps for Transitioning from Great Plains to a New System

Assess Business Needs

Identify the key features your company requires, such as cloud capabilities, automation, and multi-location management.

Choose the Right Software

Compare different solutions based on cost, scalability, and ease of use. Working with accounting professionals can help determine the best fit.

Plan for Data Migration

Transferring financial data from Great Plains to a new system requires accuracy and security. A structured migration process ensures a seamless transition.

Train Your Team

Adopting a new system requires staff training to maximize its benefits. Proper onboarding helps employees adjust quickly to new processes.

Monitor and Optimize

Once implemented, ongoing monitoring and optimization will help businesses get the most out of their new accounting system.

Get Expert Support for Your Accounting Transition

At Connect Business Solutions, LLC, we provide guidance for businesses looking to upgrade from Great Plains to modern accounting solutions. Whether you need assistance with system selection, data migration, support accounting reconciliation, or ongoing financial management, our team is here to help. If you’re considering a replacement for Great Plains, contact us today to explore the best options for your business.